PICP Conference 2009 Joining Instructions
Joining Instructions
38th Pacific Islands Chiefs of Police (PICP) Conference
1 – 3 September 2009,Port Moresby, Papua New Guinea
Introduction
Thank you for your registration for the 38th PICP Conference to be held in Port Moresby and hosted by the Royal Papua New Guinea Constabulary (RPNGC).
Please find attached a draft spreadsheet that indicates your travel times into Port Moresby, Papua New Guinea and your departure from Papua New Guinea. If there has been a change or the times are wrong please contact Chris or Dave at the Secretariat.
Visas: The RPNGC will organise a letter that will be sent to you from the Secretariat that will enable you to get a visa at the PNG border. Just be aware that you will require that letter to enter PNG. Also be aware that you may need visas into other countries you are transiting. Any questions on this please contact Dave Potaka at the Secretariat (dave.potaka@police.govt.nz.)
Arrival at Jackson Airport Port Moresby:
On your arrival at Jackson Airport, Port Moresby you will find RPNGC Police have officers to meet you airside and to help facilitation through the Airport.
The RPNGC has organised a short welcome ceremony to all Chiefs or representatives of Chiefs at the airport. You will be escorted to the ceremony by RPNGC staff. After the welcome you will be transported to the Holiday Inn Hotel, Port Moresby.
If you have any problems please contact the undersigned or
Deputy Director Special Projects, Senior Inspector Sylvia Reu,
Telephone: +675 3226269
Digicel: +675 72969106/ +675 720100142
Email: sylvia_reu@police.gov.pg
Accommodation:
You have been booked into the Holiday Inn Hotel for your accommodation. The conference is being held at this venue. If you have any problems while staying at the hotel please get in touch with Secretariat Staff to assist you. The RPNGC has fully paid for the accommodation for the duration of the conference.
Contact at the Holiday Inn
Mr Mathew Gillespie – Executive Assistant Manager
Telephone: 675 3032993 Email: matthew.gillespie@ihg.com
Ms Yvonne Yagabo,Banquets Sales Manager
Telephone: 675 3032987 Email: Yvonne.Yagabo@ihg.com
Ms Rose Genolagani, Reservations Manager
Telephone: 675 3032979
If a travel fund member your hotel accommodation will be paid for by PICP, however you are responsible for all costs that you might charge to your room such as:
Telephone calls (very expensive)
Meals
Movies/Videos
Mini-bars
You will need to pay these accounts prior to leaving the hotel. (You may be asked to provide a credit card to cover these on your arrival. If you do not have a card, contact a secretariat staff member and they will make appropriate arrangements for you)
Please note that Breakfasts are not supplied as part of the room rate and you will need to pay for your own breakfasts.
Per Diems: You will be paid a per diem rate to cover all meals not already provided as part of the conference, plus an incidental allowance. This rate will extend from the time you leave home, until your return home (unless you are one of those who has indicated some private travel at the end of your trip). Your per diems will be paid to you by secretariat staff, in PNG Kina.
Papua New Guinea Environment:
The hotel is situated in the central business district and is handy to all facilities.
ATM machines are readily available in the airport and in the central business district. There is also money exchanges open during business hours in the central business district; however they do not accept all pacific currencies.
| If a non-travel fund member you are responsible for clearing your whole hotel account. |
Please note that phone calls from the hotel can be expensive, as can the use of taxis. If you are at anytime wanting to use taxis then please contact a RPNGC staff member as some of the taxis mechanical standards are questionable.
At this time of year you can expect sunny weather, however sudden outbreaks of rain are not uncommon. The daily temperature is around 30° Celsius and can drop to around 23°Celsius at night.
Dress Code:
The general dress code will be tidy casual wear, except where specified below.
| Welcome at Jackson’s Airport, Port Moresby, PNG | Tidy/ Casual/Pacific |
| Visit to Governor Generals Residence | Tidy Casual/Pacific |
| Dinner with PNG Prime Minister | Tidy/Casual/Pacific |
| Opening Conference SessionsTuesday morning | Full Uniform (Summer) For Photograph in the morning |
| Dinner Tuesday night(Host RPNGC) | Tidy Casual/Pacific |
| Chiefs Retreat Day (Chiefs only attend) Thursday | Retreat Shirt – provided to you by the RPNGC the day before |
| Closing Dinner Thursday night(Host Minister of Police) | Tidy Casual/Pacific |
Conference Agenda & Papers
Please find attached the programme for the conference.
Shortly you will receive a number of conference papers for your advanced reading.
On arrival in Port Moresby you will find a copy of all the papers in a folder in your hotel room. This will include the final agenda, programme, timings etc.
Your first conference responsibility is a courtesy call to the Governor General’s Office at 1630hrs on 31 August 2009. This is for Chiefs and their partners only. All persons attending the visit will meet in the lobby of the Holiday Inn Hotel and transport has been arranged to take you to the venue. Immediately after this visit you will be transported to Parliament where the Prime Minister of Papua New Guinea will host all conference participants for dinner at 1830hrs.
Arrangements for other social events will be presented to you upon arrival or during the conference.
Health
Medical services in Papua New Guinea are very limited and travelers to Papua New Guinea should have comprehensive medical and travel insurance policies in place that include provision for medical evacuation by air. The insurance will not be covered by the PICP Secretariat whether you are in the Travel Assistance Fund or not.
A doctor will be available in the vicinity of the hotel throughout the conference for all attendees.
Malaria
Papua New Guinea has Malaria and so it is important that medication is sought prior to travel to Papua New Guinea. Malaria is a preventable and treatable disease. Malaria is estimated to cause 300- 500 million clinical cases and over one million deaths each year.
Most survive after an illness of 10-20 days. Children are especially vulnerable to malaria.
All travelers to any countries with malaria risk may get this potentially deadly disease, and thus taking proper precautions is essential.
Partners Programme
For those of you that have brought partners with you to PNG there will be a relaxed programme of activities. Dress for these activities is casual attire. A copy of the programme will also be in the folder as mentioned above.
Emergency Contacts:
Details of the hotel phones and faxes have been provided as above.
In the event that you need to make contact with the PICP Secretariat staff, or wish to leave additional phone numbers with your staff at home, the secretariat staff cell phone numbers are shown below. One Secretariat staff member will be at the Holiday Inn Hotel from Thursday 27 August 2009. He can be contacted on 0064 21 348 916.
Tony Annandale 0064 21 348 875
Dave Potaka 0064 21 348 916
Nicolle Haigh 0064 21 242 3196
Janine Monahan 0064 21 348 867
