2009 PICP Conference – Resolutions
Resolutions
38th Pacific Islands Chiefs of Police (PICP) -
Conference
Hosted by Papua New Guinea in Port Moresby, 1 – 3 September 2009
Having met in Papua New Guinea under the Chair of Papua New Guinea from 1 – 3 September 2009, the 38th Pacific Islands Chiefs of Police (PICP) Conference discussed a number of issues on its theme “Youth in the Pacific.
Matters Arising from last years Meeting:
The PICP Resolved to:
(i) Accept the annual reports from the Outgoing Chair and the Executive Director.
Financial Report
Recommendations
(i) Accept the Statement of Financial Position and the Statement of Financial Performance as the final audited advice on the Travel Fund account;
(ii) Note the major contributions of the Australian and New Zealand Governments;
(iii) Encourage Members to join the Travel Fund;
(iv) Request the Australian and New Zealand Governments to increase their contributions to NZ$ 30,000;
(v) Direct the Secretariat to levy Travel Fund Members (NZ$ 1,500) per annum for the next Conference;
(vi) Direct the Secretariat to explore ways of managing the fund if the donors are unable to increase their contribution; and
(vii) Direct that contributions to the Travel Fund be reviewed every three years.
At the Retreat the chiefs advised that the Secretariat should examine the possibility of restructuring the present travel fund model and to return to the PICP Conference 2010 with some options for consideration.
General Rules of Expenditure
Recommendations
(i) Note that the “Rules and Guidelines for Expenditure by Officers of the South Pacific Chiefs of Police Conference, of Funds belonging to the SPCPC” have been redrafted to better reflect changes to the PICP;
(ii) Direct the Secretariat to adopt the Rules and Guidelines; and
(iii) Direct that the Rules and Guidelines be reviewed every five years or beforehand if there is an urgent requirement.
Strategic Plan
Recommendations
It is recommended that the Pacific Islands Chiefs of Police:
Note the PICP Strategic Direction 2009-2014 has replaced the former PICP Strategic Plan.
New Business
Use of Force Project
Recommendations
It is recommended that the Pacific Islands Chiefs of Police:
(i) Note the contents of this report;
(ii) Undertake to develop clear policies in relation to Use of Force where none exist;
(iii) Undertake to ensure that officers within member countries are trained and conversant with their Use of Force policy;
(iv) Agree to provide information relating to the development of Use of Force policies to the Secretariat including any adoption of Continuums;
(v) Agree that all data collected is confidential to the PICP Secretariat and the Police Service involved; and
(vi) Direct the Secretariat to report on the adoption of Use of Force policies and Continuums at the 39th PICP Conference.
Armouries Project
It is recommended that the Pacific Islands Chiefs of Police:
(i) Note the contents of this report;
(ii) Reaffirm their support and commitment to this project;
(iii) Agree that all data collected is confidential to the PICP Secretariat and the Police Service involved; and
(iv) Direct the Secretariat to continue this project to the completion stage.
Pacific Patrol Boats (PPB) Project
Recommendations
It is recommended that the Pacific Islands Chiefs of Police:
(i) Note the content of this paper;
(ii) Reaffirm the support and commitment to the Pacific Patrol Boat Project by continuing to build strong relationships between law enforcement agencies both domestically and regionally;
(iii) Undertake to provide internal training opportunities for members performing duties on PPBs;
(iv) Undertake to engage with relevant bodies to review current legislative frameworks in support of the broadening focus of the PPBs; and
(v) Direct the Secretariat to continue delivering the Intelligence & Exhibit Handling workshop to the remainder of PPB countries with the assistance of local TCUs and/or Intelligence Units.
Peacekeeping Operations Project
Recommendations
It is recommended that the Pacific Islands Chiefs of Police:
(i) Note the contents of this report and the significant contribution made by PICP Members to RAMSI and United Nations Missions;
(ii) Consider the strategies that have been identified and presented by the Secretariat in relation to post-mission management;
(iii) Agree to develop and adopt policies and strategies in relation to post-mission management relevant to member country needs; and
(iv) Ensure that officers deployed on peacekeeping missions are covered by appropriate levels of insurance including possible on-going medical expenses.
HIV and Human Rights Project:
Recommendations
It is recommended that the Pacific Islands Chiefs of Police:
(i) Note the contents of this report and the significant ongoing contribution made by NZAID and UNAIDS to fund and support the project;
(ii) Note that Samoa Police Force, Royal Papua New Guinea Constabulary and Fiji Police Force have agreed to undertake the research and thank them for their contribution; and
(iii) Agree that if the Secretariat does not receive three other PICP Member requests to undertake the survey, the HIV and Human Rights programme ceases from June 2010 and UNAIDS and NZAID is notified of the Chiefs decision.
Three countries, Marshall Islands, Vanuatu and The Federated States of Micronesia all have indicated a desire to have the survey completed in their jurisdictions.
PIFS Information Sharing Project
Recommendations
It is recommended that the PICP:
(i) Note the recommendations of the 2009 FRSC with regard to the national and regional information management and data collection project;
(ii) Encourage Members to implement, as necessary, activities designed to enhance information and data collection using the resources to be offered by the PIFS and in consultation with the PICP Secretariat;
(iii) Direct the PICP Secretariat to assist PIFS to conduct further work with interested stakeholders that emerge from the appointed FRSC work group;
(iv) Direct the PICP Secretariat to represent the non-Forum countries and ensure they are able to work in with the objectives and outcomes of the project; and
(V) Direct the Secretariat to report back to the 39th Conference on progress of this initiative.
PICP-WAN
Recommendations
It is recommended that the Pacific Islands Chiefs of Police:
(i) Note the work of the PICP-WAN;
(ii) Approve the PICP-WAN continuing its links with the Fiji Police Women’s Network as set out in this paper and consistent with the decision of the Chiefs taken at the 2007 Conference;
(iii) Endorse the PICP-WAN Exchange Programme and agree to participation in the programme;
(iv) Endorse the PICP-WAN Sister City Programme and agree to participate in the programme;
(v) Endorse the PICP-WAN rules relating to nominations to the WAN Conference; and
(vi) Endorse the PICP-WAN Conference Action Points, Appendix A
Pacific Policing Domestic Violence Program
Recommendations
That the PICP:
(i) Receive the report on the activities of the PPDVP, and further endorse the 2007 PICP Declaration on Domestic Violence;
(ii) Note the findings of the PPDVP activities by the Pacific Islands Forum Regional Security Committee (FRSC) where the FRSC “strongly commended the activities of the PPDVP” and “encouraged broadening of the activities of the PPDVP to those members’ countries where the PPDVP is not yet active.”
(iii) Note and Actively Support the priority emphasis placed on the prevention and eradication of Sexual and Gender-Based Violence (SGBV) and the importance of national ownership of the processes to address SGBV by PIF Leaders at the 40th PIF Leaders Meeting in Cairns;
(iv) Affirm the importance of and actively Support the establishment of dedicated Management Groups within the participating Police Services and National Domestic Violence Prevention Committees at the national level;
(v) Endorse the increased activities planned to support the Chiefs of Police in Micronesia during the 2009 – 2010 period;
(vi) Note the Mid Term Review (MTR) of the PPDVP planned for late 2009, and agree to Participation in the MTR at both a country and PICP organisational level.
(vii) Note the planned media activities at a regional and country level to raise awareness on domestic and family violence issues.
Heads of Training
Recommendations
It is recommended that the Pacific Islands Chiefs of Police:
(i) Note the contents of this paper;
(ii) Note the Heads of Training delegate’s endorsement of this proposal;
(iii) Agree that the PICP should further examine the implications of setting up a HoT structure;
(iv) Direct the Secretariat to draft a project terms of reference to examine the implications of setting up a HoT structure; and
(v) Direct the Secretariat to report back to the PICP Members out of session by the 31 May 2010 recommending a course of action.
Future Directions in Pacific Policing
It is recommended that the Pacific Islands Chiefs of Police:
(i) Note the contents of this paper and the paper titled “Review of the Strategic Utility of the Future Directions in Pacific Policing”;
(ii) Agree that implementation of the FDIPP be achieved through the 2009-2014 PICP Strategic Direction; and
(iii) Discuss the proposal that a Governance Group be established
And, if the Governance Group is agreed to:
(iv) Agree to the composition of the Governance Group;
(v) Task the Review Team to develop terms of reference for the Governance Group, including funding and resourcing implications; and
(vi) Direct the Review Team to report back to the membership out of session before 30 May 2010 on a recommended way forward.
Cruise Ships in the Pacific
Recommendations
It is recommended that the Pacific Islands Chiefs of Police:
(i) Note the contents of this covering report and attached guidelines and appendices;
(ii) Reaffirm support and commitment to this project through the signing and agreement to adopt the attached guidelines;
(iii) Agree to provide information relating to the operational effectiveness of the guidelines to the Secretariat; and
(iv) Direct the Secretariat to report on the operational effectiveness of the guidelines at the 39th PICP Conference.
Forensic Fingerprint Assessment and Accreditation
Recommendations
It is recommended that the Pacific Islands Chiefs of Police:
(i) Note the contents of this paper and attached report by Superintendent Tipasa Matamu;
(ii) Agree that the PICP should examine the implications of adopting the governance of the Pacific Fingerprint Assessment and Accreditation process;
(iii) Direct the Secretariat to draft project terms of reference enabling all aspects of the Pacific Fingerprint Assessment and Accreditation process to be examined; and
(iv) Direct the Secretariat to report back to the Members out of session by the 31 May 2010 recommending a course of action.
Suspension of Fiji Police
Recommendations
It is recommended that the PICP:
(i) Note the contents of this paper; and
(ii) Decide whether or not Fiji Police should continue to be suspended from the PICP.
AND if in the event that the PICP decides to continue the suspension of Fiji Police,
(iii) Consider if there are any additional aspects of co-operation that might be possible despite the suspension of Fiji Police;
(v) Consider the issue of continued suspension at each subsequent PICP annual conference until suspension is either lifted or a final determination made; and
(vi) Direct the Executive Director to write to the Commissioner of the Fiji Police informing him of the decision of the Chiefs.
Deportees
Recommendations
(i) Direct the Secretariat to take up the issue of deportees with the PIDC;
(ii) Direct the Secretariat to obtain from the PIDC, more information about the numbers and types of people being deported;
(iii) Direct the Secretariat to obtain more information about the impact deportees are having on crime statistics so the jurisdiction are aware of these peoples’ criminal offending and where they’re showing up in crime statistics;
(iv) Direct that each jurisdiction write to their repesctive foreign affairs departments and invite them to take the lead and communicate with Canada, US, Aust, NZ on the issues posed by deportees;and
(v) Direct the secretariat report back to the 39th Conference in 2010.
Youth in the Pacific
Recommendations
(i) Direct the Secretariat to examine the conference workshop discussion to identify a project on youth that could continue the work started at the conference; and
(ii) Direct the Secretariat to complete a stock take of youth programmes already being used in the Pacific and making that available to jurisdictions so jurisdictions can use and or adapt those tactics to their own environment;
Palau:
(i) Direct the secretariat write to the Government of Papua New Guinea and thank them for their hosting of this conference.
Next Conference Hosts
2010: Australia
2011:FSM
2012:Solomon Islands
2013:CNMI
It was also decided that the future conference hosts be confirmed each year.
